How long does it take to run an instance of the Roadmap?
Each module of the Roadmap has a suggested time length of about 30 minutes. The exigencies of your particular project, however, including issues such as its current stage of development and how many changes are on the horizon, will require you to spend more or less time on any given area. The team’s native expertise about digital sustainability and preservation plans will also matter.
- Schedule: Two Half-Days
- Good for groups and teams that already know one another
- Schedule: Two Full Days
- Best for larger, facilitated, multi-project workshops
Why “Documentation Consolidation?”
You will note that we suggest time for “Documentation Consolidation” at the end of Modules A5, B3, and C5. We would like to draw this action to your attention here (although we will also bring it up within the context of the modules themselves) because one of the most critical outcomes of the Socio-Technical Sustainability Roadmap for your project will be a set of written documents that will allow you to maintain a persistent, shared understanding of the current state of the project’s sustainability as well as the plans for the next three years—that is, until the Roadmap is performed again during its next iteration.
Schedule: Two Half-Days
|8:30-9:00a||Set-Up and Overview of Plans|
|11:00a-12p||Module A5 and Documentation Consolidation|
|8:45-9:00a||Review Findings from Day One|
|10:00-10:30a||Module B3 and Documentation Consolidation|
|10:30-11:30a||Modules C1, C2, C3, and C4|
|11:30a-12:30p||Module C5, Documentation Consolidation, and Wrap-Up|
We do not recommend running the entire Socio-Technical Sustainability Roadmap workshop in one day, but understand that circumstances might require it. If this is the situation in which you find yourself, you could run the Two, Half-Day Schedule in one, long day. Our reasons for not suggesting this are two-fold: (1) the team(s) will be utterly exhausted before they reach Section C, and (2) we have found that teams benefit from a good intellectual break between Section A and the sections that follow.
Schedule: Two Full Days
|8:30-9:00a||Coffee and Light Fare|
|9:00-10:00a||Facilitator introductions and Overview of the STSR|
|10:00-11:30a||Participant Introductions & Lightning Project Presentations|
|3:30-4:00p||Module A5 and Documentation Consolidation|
|4:00-5:00p||Group Reporting and Wrap-Up Session|
|8:30-9:00a||Coffee, Review of Day One, and Overview of Day Two|
|11:00-11:30a||Module C1 and Documentation Consolidation|
|2:30-4:00p||Module C5 and Documentation Consolidation|
|4:00-5:00p||Wrap–Up and Reflection|
|Previous Page: Overview of the STSR Modules||Next Page: What will I take away from the STSR?|