How long does it take to run an instance of the Roadmap?
Each module of the Roadmap has a suggested time length of about 30 minutes. The exigencies of your particular project, however, including issues such as its current stage of development and how many changes are on the horizon, will require you to spend more or less time on any given area. The team’s native expertise about digital sustainability and preservation plans will also matter.
We offer below, as our first sample, a schedule that makes it possible to organize these modules as a workshop that lasts a single, very full, day. It may be advisable for you to split this work up over two morning sessions, giving the team a chance to reflect on the work of Module A over night, bringing fresh eyes to Modules B & C on day two. For a sample schedule of this nature, see a bit further down.
- Schedule: One Full Day
- Schedule: Two Half-Days
- Schedule: Two Full Days (best for larger, facilitated multi-project workshops)
Why “Documentation Consolidation?”
You will note that we suggest time for “Documentation Consolidation” at the end of Modules A5, B3, and C5. We would like to draw this action to your attention here (although we will also bring it up within the context of the modules themselves) because one of the most critical outcomes of the Socio-Technical Sustainability Roadmap for your project will be a set of written documents that will allow you to maintain a persistent, shared understanding of the current state of the project’s sustainability as well as the plans for the next three years—that is, until the Roadmap is performed again during its next iteration.
Schedule: One Full Day
|8:30-9:00a||Set-Up, Coffee, and Overview of Plans|
|11:00-11:30a||Module A5 and Documentation Consolidation|
|1:30-2:00p||Module B3 and Documentation Consolidation|
|2:30-4:00p||Modules C1, C2, C3, and C4|
|4:00-4:30p||Module C5 and Documentation Consolidation|
Schedule: Two Half-Days
|8:30-9:00a||Set-Up and Overview of Plans|
|11:00a-12p||Module A5 and Documentation Consolidation|
|8:45-9:00a||Review Findings from Day One|
|10:00-10:30a||Module B3 and Documentation Consolidation|
|10:30-11:30a||Modules C1, C2, C3, and C4|
|11:30a-12:30p||Module C5, Documentation Consolidation, and Wrap-Up|
Schedule: Two Full Days
(Recommended for larger, facilitated multi-project workshops)
|8:30-9:00a||Coffee and Light Fare|
|9:00-10:00a||Facilitator introductions and Overview of the STSR|
|10:00-11:30a||Participant Introductions & Lightning Project Presentations|
|3:30-4:00p||Module A5 and Documentation Consolidation|
|4:00-5:00p||Group Reporting and Wrap-Up Session|
|8:30-9:00a||Coffee, Review of Day One, and Overview of Day Two|
|11:00-11:30a||Module C1 and Documentation Consolidation|
|2:30-4:00p||Module C5 and Documentation Consolidation|
|4:00-5:00p||Wrap–Up and Reflection|
|Previous Page: Overview of the STSR Modules||Next Page: What will I take away from the STSR?|